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Board of Supervisors Minutes - March 23, 2015

Meeting of the Clayton County Board of Supervisors at their office, 600 Gunder Road, Elkader, Iowa.
Present: Gary Bowden, Larry Gibbs and Ron McCartney
 
McCartney moved to approve Minutes of the March 16, 2015, meeting as presented. Gibbs seconded. Ayes:  Bowden, Gibbs, McCartney
 
Due to the weather, Neil Schroeder rescheduled review of the annual audit to March 30, 2015.
 
Gibbs moved to approve the HRDP Grant agreement and accompanying documentation with RC&D. The County will pay the $500.00 upfront fee to RC&D out of the County’s grant match fund monies. McCartney seconded. Ayes:  Bowden, Gibbs, McCartney
 
McCartney moved to accept the draft resolution for advertising bid for rock for the year on April 17, 2015, at 11:00 a.m. Gibbs seconded. Ayes:  Bowden, Gibbs, McCartney
 
RESOLUTION No. 11-2015          

BE IT HEREBY RESOLVED by the Board of Supervisors of Clayton County, Iowa, that the County Auditor is directed to advertise for bids on the following project:
 
            Project 2015-R-1  Class ‘A’ Crushed Stone for various roads in Clayton County.  Approximately 102,990 tons.
 
Sealed bids will be received until 11:00 A.M. April 17, 2015 at the Clayton County Engineer’s Office in the County Office Building at 600 Gunder Road, Elkader, Iowa.                                                                                                                                                                                                                                                                                                     
Gibbs moved to approve and sign the plans for the Countywide Sealcoat Project for 2015. McCartney seconded. Ayes:  Bowden, Gibbs, McCartney.
 
Kurt Randall called and canceled his appearance at the meeting due to the weather.
 
/s/ Gary Bowden, Chairman, Clayton County Board of Supervisors
Attest:  /s/ Peggy Lane, Deputy Auditor

Board of Supervisors Minutes - March 16, 2015

Meeting of the Board of Supervisors at their office, Clayton County Office Building, 600 Gunder Rd., Elkader, IA
Present:  Ron McCartney, Larry Gibbs, Gary Bowden
 
The Board met with Rick Zahasky and John Anderson regarding the current union negotiations.
 
Motion by Gibbs, seconded by McCartney, to appoint Carolyn Scott to the Clayton County Historical Preservation Commission for a term ending December 31, 2015.  Ayes:  Gibbs, McCartney, Bowden
 
Motion by McCartney, seconded by Gibbs, to approve the claims for payment as presented.  Ayes:  Gibbs, McCartney, Bowden
 
Motion by McCartney, seconded by Gibbs, to approve the minutes of March 9, 2015.  Ayes:  Gibbs, McCartney  Abstain:  Bowden (not present at meeting)
 
The Board and the County Engineer visited Mississippi Road, Frenchtown and the Great River Road.

Board of Supervisors Minutes - March 9, 2015

Meeting of the Board of Supervisors at their office, Clayton County Office Building, 600 Gunder Rd., Elkader, IA
Present:  Ron McCartney, Larry Gibbs  Absent:  Gary Bowden (attending funeral)
 
Motion by McCartney, seconded by Gibbs, to approve the minutes of March 2, 2015.  Ayes:  McCartney, Gibbs   Absent: Bowden
 
Motion by McCartney, seconded by Gibbs, to approve and authorize the Chairman to sign contract # FM-CO22(076)—X56 “Longitudinal Subdrains & PCC Pavement-Grade/Replace with Tschiggfrie Excavating, Dubuque, IA in the amount of
$1,133,207.51.  Ayes:  McCartney, Gibbs  Absent: Bowden
 
Motion by McCartney, seconded by Gibbs, to approve resolution # 8-2015 “90-Day Embargo—Specific Roads”.  Ayes:  McCartney, Gibbs  Absent: Bowden
 
RESOLUTION # 8-2015
90‑DAY EMBARGO‑‑SPECIFIC ROADS
 
WHEREAS, the Clayton County Board of Supervisors recognizes the severity of the past winter and its effect on certain roads during the period of thawing this spring, and
 
WHEREAS, Sections 321.236(8), 321.255, 321.471, and 321.473 of the Code of Iowa provide the authority for local authorities to impose restrictions as to the weight of vehicles to be operated on any highway under their jurisdiction and Section 321.463 establishes the penalty for violating said restrictions.
 
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Clayton
County, Iowa that the following weight restrictions are in effect for the period of 90 days from March 19, 2015, or until rescinded by the removal of signs by the proper authority, if conditions warrant an earlier date:
 
  1. 190th St. from the intersection with Highway 13 in section 17, Township 94, Range 4 West to the intersection with Highway 52 in section 15, Township 94, Range 4 West.
  2. Jolly Ridge Road from the intersection with Osterdock Road in Section 30, Township 92, Range 2 West to intersection with Highway 52 in Section 33, Township 92, Range 2 West.
  3. 232nd St. from the intersection with Highway 52 in Section 7, Township 93, Range 3 West to the intersection in section 10, Township 93, Range 3 West.
  4. Ironwood Ave from the intersection with Garber Road in Section 30, Township 92, Range 3 West to the intersection with Highway 128 in section 10, Township 93, Range 4.
  5. 120th Street from Gunder Road intersection in 9 &10-95-6 to Fayette County line in 7 & 18-95-6.
  6. Eagle Drive from Hwy 18 to McGregor city limits.
  7. Emblem Road  from Intersection with Hwy 13 in Section 17, T92N, R5W to the intersection with Evergreen Road in Section 22, T92N, R5W.
  8. 215th St. from the intersection of Highway 52 in section 36, Township 94, Range 4 West to the intersection of Highway C17 in section 3, Township 93, Range 3 West.
The County Engineer is hereby directed to have erected such signs as are necessary to advise the traveling public of these limits, in accordance with Section 321.472.
 
Motion by McCartney, seconded by Gibbs, to approve the application for a County Substance Abuse Prevention Grant-FY 2016.  Ayes:  McCartney, Gibbs  Absent: Bowden
 
Motion by McCartney, seconded by Gibbs, to remove from the table “approval of contract #2014-S-04 State Historical Society of Iowa of Iowa “Registration at League of Historic American Theatres Regional Conference”, approve said contract and authorize the Chairman to sign the contract document.  Ayes:  McCartney, Gibbs Absent: Bowden
 
Motion by McCartney, seconded by Gibbs, to approve resolution # 9-2015 “Operating Transfer to Clock tower Renovation Capital Project Fund”.  Ayes:  McCartney, Gibbs  Absent:  Bowden
 
Resolution # 9-2015
Operating Transfer to Clock tower Renovation Capital Project Fund
 
WHEREAS, because of legal restrictions in regard to budgeting and the use of levies it becomes necessary to make operating transfers between funds,
 
WHEREAS, the County Auditor monitors the need for these transfers,
 
WHEREAS, the Courthouse Clock Tower Renovation Capital Project Fund is not a tax levying fund and has to be funded from other sources,
 
THEREFORE BE IT RESOLVED, by the Board of Supervisors of Clayton County, Iowa, that Dennis Freitag, County Auditor, is authorized to make an operating transfer in the amount of $5,000.00 from the General Basic Fund to the Courthouse Clock Tower Renovation Capital Project Fund.
 
Motion by McCartney, seconded by Gibbs, to appoint a committee of Sue Meyer, Linda Zuercher and Dennis Freitag to review the county employee handbook and report back by May 11, 2015.  Ayes:  McCartney, Gibbs  Absent: Bowden
 
Motion by McCartney, seconded by Gibbs, to authorize the Vice-Chairman to sign “Economic Development Assistance Contract # 15-DF/TC-018” with Swiss Valley Farms Cooperative, Clayton County and the Iowa Economic Development Authority.  Ayes:  McCartney, Gibbs  Absent:  Bowden
 
Motion by McCartney, seconded by Gibbs, to approve resolution # 10-2015 “CSS Sharing”.  Ayes:  McCartney, Gibbs   Absent: Bowden
 
CSS Sharing Resolution # 10 -2015
 
COME NOW Clayton County, Iowa, and County Social Services 28E (CSS) and mutually agree as follows:
WHEREAS; the Clayton County Board of Supervisors has deemed it in the best interests of Clayton County to provide staff and office space to CSS as provided for under the Intergovernmental Agreement Creating County Social Services, April 1, 2014:

(a)   To efficiently and effectively provide the Mental Health & Disability Services mandated under sections 331.388 through 331.398 of the 2013 Code of Iowa for member counties. CSS may also provide other social services including but not limited to Medicaid Targeted Case Management, general assistance, children services, substance abuse services and any county funded social service program or county function as contracted from member counties.  And

WHEREAS, Clayton County is the employer of record and will provide the associated human resource policies, insurance and benefits to all FTEs for the positions designated and funded by CSS and

WHEREAS Clayton County as the employer of record retains the authority to make all final decisions on hiring, termination and discipline associated with these positions and

WHEREAS, CSS shall train, supervise, support, direct work and evaluate performance and assist with hiring, termination and discipline to the extent directed and approved by the Clayton County Board of Supervisors and

WHEREAS, CSS will reimburse direct occupancy and operating cost for the delivery of Mental Health and Disability and Targeted Case Management Services that is within the CSS approved annual budget associated with the FTEs designated. CSS will not pay rent to member counties or reimburse any indirect costs mutually provided to other county departments and

WHEREAS, any local equipment or supply purchases approved by CSS become the property of Clayton County but may be reallocated as needed between member counties in coordination with representative member county Auditors and

NOW THEREFORE based upon the mutual covenants contained herein, the parties do agree as follows:
  1. CSS agrees to provide coverage to Clayton for Mental Health & Disability Services (MHD) and to assume management of county funded substance abuse services and children’s protective services.
  2. CSS requests and Clayton agrees to provide the following positions as a percentage of the FTE:
Advocate-Melanie Jencks  .25 FTE; Coordinator of Disability Services- Jean Gage  .06 FTE
Either party upon sixty (60) days written notice may terminate this agreement at any time.
 
The Board conducted a budget hearing on the FY 2016 Proposed Budget. There were ten people in attendance other than the Board and the County Auditor.  The County Auditor handed out the proposed county budget and a set of pie charts to summarize revenue, expenditures and taxes levied.  Questions were asked about the documents and answered by the County Auditor and the Board of Supervisors.  The Vice Chairman declared the hearing adjourned.
 
Motion by McCartney, seconded by Gibbs, to decrease the Clayton County Compensation Board recommendation by 2/3.  Ayes:  McCartney, Gibbs  Absent:  Bowden
 
Motion by McCartney, seconded by Gibbs, to adopt the budget proposal for FY 2016 as published.  Ayes:  McCartney, Gibbs  Absent:  Bowden
 
/s/ Larry Gibbs, Vice-Chairman, Clayton County Board of Supervisors
Attest:  /s/ Dennis Freitag, Clayton County Auditor

Board of Supervisors Minutes - March 2, 2015

Meeting of the Clayton County Board of Supervisors at their office, 600 Gunder Road, Elkader, Iowa.
Present: Gary Bowden and Ron McCartney
Absent: Larry Gibbs
 
McCartney moved to approve claims as presented. Bowden seconded. Ayes:  Bowden, McCartney  Absent:  Gibbs
 
McCartney moved to approve the minutes of the February 23, 2015, meeting. Bowden seconded. Ayes:  Bowden, McCartney  Absent:  Gibbs
 
McCartney moved to table approval for contract #2014-S-04 State Historical Society of Iowa for registration for League at Historic American Theaters Regional Conference. Bowden seconded. Ayes:  Bowden, McCartney Absent: Gibbs
 
Lyle Gregerson, Myron Phillips and Joel Biggs were present to discuss the wiring changes needed at the courthouse and office building to accommodate generator power in the case of an emergency.
 
Bridget Ellenson presented a request for tax abatement on Lot 2 of Walters Kountry Mobile Home Kourt which has been vacated since May 1, 2013. Diane Collins of the Recorder’s Office was in attendance to answer questions relative to the current tax status of the property. McCartney moved to abate taxes on Lot 2 of Walters Kountry Mobile Home Kourt with the requirement that the cleanup process will be completed. Bowden seconded. Ayes:  Bowden, McCartney Absent:  Gibbs
 
Chris Schroeder and several neighboring landowners were present to discuss a proposed expansion to a hog lot that is adjacent to the Monona Public Airport and the zoning restrictions on the property. FAA is requiring a potentially lengthy review process and Schroeder was asking if the county zoning ordinance would somehow supersede that review. Janet Ott , Zoning Director, was present and said she is uncomfortable making any kind of recommendation until the FAA decision is made since it will take precedence over the County zoning, which really doesn’t come to bear in this situation. The Supervisors encouraged Schroeder to move forward with the project and start the paperwork for the DNR permits so that those timelines can be running concurrent while they wait for the FAA determination. Janet Ott will make contact with the FAA again to get clarification on several points and will report back to the Supervisors, who will contact Schroeder.
 
/s/ Gary Bowden, Chairman, Clayton County Board of Supervisors
Attest:  /s/ Peggy Lane, Deputy Auditor

Board of Supervisors Minutes - February 23, 2015

Meeting of the Board of Supervisors at their office, Clayton County Office Building, 600 Gunder Rd., Elkader, IA
Present:  Ron McCartney, Gary Bowden  Absent:  Larry Gibbs
 
Motion by McCartney, seconded by Bowden, to approve the minutes of February 18, 2015.  Ayes:  McCartney, Bowden  Absent:  Gibbs
 
Motion by McCartney, seconded by Bowden, to bring off the table and approve the liquor license of BKRM, Inc dba Bootleggers at Millville.  Ayes:  McCartney, Bowden  Absent:  Gibbs
 
The meeting with Gregerson Electric was postponed to a later date.
 
/s/  Gary Bowden, Chairman, Clayton County Board of Supervisors
Attest: /s/  Dennis Freitag, Clayton County Auditor