Historic Preservation Commission Agenda

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Clayton County Historic Preservation Commission
132 S. Main St., PO Box 778, Elkader, IA 52043
563/245-2201

Friday, May 18^th , 2012

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Historic Preservation Commission Minutes - September 20, 2011

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Welcome:
Members present:   Joe Ihm, Ellen Collins, John Nikolai, Virginia Saeugling, Roger Thomas.  Guests: Emily Yaddof, CCDG. Absent: Bill Crandall, Roger Swanson, Lee Lenth, Gary Goyette, Betty Buchholz.
 
The meeting was called to order at 4:12 p.m. at the office of the Clayton County Development Group in Elkader, IA.
The minutes of the August 19^th, 2011 meeting were approved in a motion by Joe Ihm and seconded by Ellen Collins; motion passed.
 
Old Business: The meeting began with a discussion of possible funding sources to help the CCHPC move forward with the Rock Structures Inventory project. At the August meeting, CCHPC decided not to pursue the CLG grant, but there are a variety of other grants that may be better suited to the needs of the Commission’s project. As their deadlines draw closer, CCHPC will consider applying for several grants, including UMGC, Dubuque Gaming Association, CCFF and Mini Grants from the State Historical Office.
 
also require less work on the part of the Commission, as a consultant will complete the Iowa Historic Site forms, which require a great deal more information than the CCHPC had originally intended to gather. The Rock Structures Inventory will contain only basic information such as history, construction date, building materials, address, photo, etc for each structure, which is not enough information for each structure in accordance with the CLG grant. Although a consultant would potentially provide helpful insight to the Rock Structures Inventory, it was decided that seeking one out at this time is not ideal given the ultimate goal for the project. As such, John Nikolai made a motion to not pursue the CLG grant at this time because it doesn’t give the CCHPC what they are looking for in regard to funding. Ellen Collins seconded; motion passed.
 
New Business: Marlys Svendsen was present at the July meeting and shared with the Commission the Historic District Application that the city of Elkader filled out and is submitting to the National Register of Historic Places. During her visit, Svendsen informed the CCHPC that they would be receiving a copy of the application to review and approve. After taking time to look the application over, Joe Ihm made a motion to accept and approve the application. Betty Buchholz seconded and the motion passed.
 
A reminder was also given to Commission members to attend upcoming training classes. In order to keep a CLG standing, members must attend training workshops throughout the year. Any member attending a workshop is to let Emily know so she can file it away for next year’s CLG Annual Report.
 
Joe Ihm made a motion to adjourn the meeting. Betty Buchholz seconded; motion passed.
 
ADJOURN:   Meeting adjourned at 5:10 p.m.
 
Discussions/Concerns:  
            Next meeting is set for September 20^th, 2011 at 4:00 p.m. at the CCDG office.
                                                                                    Respectfully submitted by       
                                                                                    Emily Yaddof
                                                                                    Administrative Assistant, CCDG

Historic Preservation Commission Minutes - July 19th, 2011

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Welcome:
Members present:   Joe Ihm, Ellen Collins, John Nikolai, Roger Swanson, Virginia Saeugling, Lee Lenth, Gary Goyette, Betty Buchholz, Roger Thomas.  Guests: Marlys Svendsen, Svendsen-Tyler Consulting; Emily Yaddof, CCDG. Absent: Bill Crandall.

The meeting was called to order at 4:00 p.m. at the office of the Clayton County Development Group in Elkader, IA.

The minutes of the June 24^th, 2011 meeting were approved in a motion by Joe Ihm and seconded by Roger Swanson; motion passed.

Old Business:
The meeting began with responses from the newspaper article published during the last week of June. Several volunteers have contacted Emily at the CCDG office to either volunteer their time to help with the project, or to let the CCHPC know about a stone structure on or near their property. CCHPC will work to contact those volunteers to get them started on helping out with the rock structures project.

The rock structures subcommittee has been working on applying for a CLG grant application that is due in August. On July 13^th, Ellen Collins spoke to the County Supervisors to see if they would approve the CCHPC moving forward with this grant application process. The Supervisors are willing to back the rock structures project and approved the CLG grant application. At the meeting, Gary Goyette briefly went over the CLG application to share what had been filled out thus far. A copy of the grant was given to all CCHPC members at the meeting to take home and review. Any comments/suggestions were to be sent to the subcommittee by July 26th.

New Business:
Marlys Svendsen of Svendsen-Tyler Consulting made a guest appearance at the meeting to provide suggestions on the rock structures project. Svendsen has been working with Elkader to get the Downtown Historic District on the National Register of Historic Places. As a part of the application process, she has filled out site forms, a multiple property document and has recorded the history, construction and heritage of several buildings in Elkader. This historical inventory will be helpful to the CCHPC as they move to Phase 2 of the rock structures project (using info in tourism-related paraphernalia).

Svendsen suggested CCHPC cast a broad net for this project by not limiting architecture/structure type. She also recommended recruiting a volunteer geologist to help with identification and possible age of materials used to build structures that will be on the inventory. Although it was previously decided that foundations and basements would not be included on the rock structures inventory, Svendsen encouraged CCHPC to actually include them so as to get more points on the grant review process.

Once the inventory is completed, Svendsen thought CCHPC could use the information to update surveys of some of the existing historical sites if necessary. She also mentioned using the inventory to develop a driving tour of all the stone structures in Clayton County, a project that CCHPC already intends to pursue.  As a final bit of advice, Svendsen recommended using the rock structures inventory to increase community pride. Increasing citizen awareness might also help reduce vandalism if it becomes a problem in the future.

The guidelines for taking photos of structures were once again mentioned. Structures easily photographed from public roadways are free game, but permission is needed if obtaining a photograph requires a drive down a private roadway. CCHPC is still considering some type of ID badge flash when obtaining permission. And if no one is home, leave a note to inform the homeowner of the rock structures project and encourage them to get in touch with CCHPC. It was also mentioned that David Beck, local self-made photographer, is willing to take photos for this project, so CCHPC may wish to contact him in the near future.

 ADJOURN:  Meeting adjourned at 5:40 p.m.

Discussions/Concerns:  
            Next meeting is set for August 19^th, 2011 at 4:00 p.m. at the CCDG office.
 
 
                                                                                    Respectfully submitted by       
     
                                                                                    Emily Yaddof
                                                                                    Administrative Assistant
                                                                                    CCDG

Historic Preservation Commission Minutes - August 19, 2011

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Welcome:
Members present:   Joe Ihm, Ellen Collins, John Nikolai, Virginia Saeugling, Lee Lenth, Gary Goyette, Betty Buchholz, Roger Thomas.  Guests: Emily Yaddof, CCDG. Absent: Bill Crandall, Roger Swanson.
 
The meeting was called to order at 4:00 p.m. at the office of the Clayton County Development Group in Elkader, IA.
The minutes of the July 19^th, 2011 meeting were approved in a motion by John Nikolai and seconded by Joe Ihm; motion passed.
 
Old Business: The CCHPC meeting opened with a discussion on the CLG Grant Application that had been filled out by the Rock Structures Inventory subcommittee. Concerns were raised about whether or not the Commission would be able to receive funding for the original purpose of using the grant funds to cover mileage of volunteers. However, this particular grant does not allow for reimbursement of that sort. The CLG grant also requires the CCHPC to hire a professional consultant. Hiring such a consultant would be good to help achieve the end goal of the Rock Structures Inventory project. The use of a consultant would also require less work on the part of the Commission, as a consultant will complete the Iowa Historic Site forms, which require a great deal more information than the CCHPC had originally intended to gather. The Rock Structures Inventory will contain only basic information such as history, construction date, building materials, address, photo, etc for each structure, which is not enough information for each structure in accordance with the CLG grant. Although a consultant would potentially provide helpful insight to the Rock Structures Inventory, it was decided that seeking one out at this time is not ideal given the ultimate goal for the project. As such, John Nikolai made a motion to not pursue the CLG grant at this time because it doesn’t give the CCHPC what they are looking for in regard to funding. Ellen Collins seconded; motion passed.
 
New Business: Marlys Svendsen was present at the July meeting and shared with the Commission the Historic District Application that the city of Elkader filled out and is submitting to the National Register of Historic Places. During her visit, Svendsen informed the CCHPC that they would be receiving a copy of the application to review and approve. After taking time to look the application over, Joe Ihm made a motion to accept and approve the application. Betty Buchholz seconded and the motion passed.
 
A reminder was also given to Commission members to attend upcoming training classes. In order to keep a CLG standing, members must attend training workshops throughout the year. Any member attending a workshop is to let Emily know so she can file it away for next year’s CLG Annual Report.
 
Joe Ihm made a motion to adjourn the meeting. Betty Buchholz seconded; motion passed.
 
ADJOURN:   Meeting adjourned at 5:10 p.m.
 
Discussions/Concerns:  
            Next meeting is set for September 20^th, 2011 at 4:00 p.m. at the CCDG office.
                                                                                    Respectfully submitted by       
                                                                                    Emily Yaddof
                                                                                    Administrative Assistant, CCDG